BakkieOffice runs the whole job for trade crews of 2 to 5 people: the quote, the schedule, the work, the invoice and the payment. All from your phone, no evening admin.
For plumbers, electricians, aircon, painters and handymen in South Africa.
Tap "+ Add an item" and watch the total update. Then send it.
One unbroken path from quote to payment. Nothing gets typed twice: the quote becomes the job, and the job becomes the invoice.
Pick items from your price list or type new ones. Anything new is saved to your price list for next time, so there's no setup weekend before your first quote.
OwnerSend the quote as a WhatsApp link. Your customer opens it in their browser, with no app and no login, and accepts with one tap. You see when they opened it and when they said yes.
OwnerAn accepted quote becomes a job with its lines carried over. Give it a day and a time window, assign it to a tech, and it shows on their phone.
OwnerA separate, simpler app: today's jobs in order, the address, the scope. Start, add photos, log hours and materials, mark it done. Prices and margins stay with you.
TechnicianProof of what was there and what you did, saved against the job and the address. Useful the next time someone says the leak was already there.
TechnicianThe finished job turns into an invoice. Your customer sees your banking details, pays by EFT and uploads their proof of payment. You check it and mark it paid.
OwnerNot VAT registered? You'll never see it. Registered? Your VAT number and the VAT amount appear on every quote and invoice, worked out for you.
OwnerOpen a customer's address and see every quote, job, photo and invoice there. When they call back in eighteen months, you know what you did and what you charged.
OwnerDownload invoices, expenses and customers as spreadsheets ready for Xero or Sage. BakkieOffice runs the jobs. Your accounting package keeps the books.
OwnerMost job software gives the technician a smaller copy of the owner's screens. That's where these systems fail: the tech stops using it, and you're back on paper in three months.
For whoever quotes, schedules and chases payment.
Two screens. Built for a three-year-old Android, a cracked screen and one bar of signal.
Hours your tech logs and the slips from the hardware store go against the job. BakkieOffice puts them next to what you quoted, so the answer is on the screen instead of in a shoebox in the bakkie.
Your customers live on WhatsApp, pay by EFT and send a screenshot as proof. BakkieOffice is built around that instead of fighting it.
| Paper, diary and WhatsApp | Typical overseas job software | BakkieOffice | |
|---|---|---|---|
| Getting the quote out | At 9pm, if at all | Usually by email | From site, on WhatsApp |
| Customer accepting | A thumbs-up you can't prove later | Often needs an email or a portal | One tap in the browser, time-stamped |
| Getting paid | Chasing, guessing who paid | Card payments first | EFT with proof-of-payment upload |
| Your technician | Phone calls all day | A cut-down copy of the office app | Its own two-screen app, no prices |
| Money and VAT | Worked out by hand | Often priced in dollars, built for other tax rules | Rand, and SA VAT only if you're registered |
| Setup | None, but nothing joins up | Price list and settings before your first quote | Start quoting in minutes |
WhatsApp reminders for quotes, tomorrow's visit and unpaid invoices, sent for you.
A pay-now button on the invoice, alongside normal EFT.
For basements and dead zones. In the beta, changes made without signal are saved and sent when it returns.
No. They get a WhatsApp message with a link, open it in their phone's browser and tap to accept. No app, no account, no password.
Trade and maintenance businesses with 2 to 5 people, doing residential and light commercial work: plumbers, electricians, aircon, painters, handymen and similar. Solo operators can use it too, but we design it around a small crew.
Changes made with no signal are saved on the phone and sent as soon as signal comes back, and the app tells them so. A fully offline version is planned after the beta.
No. Technicians only see the jobs assigned to them: where to go and what to do. Quotes, invoices, prices and margins are for the owner and admins only.
No. If you're not registered, VAT never appears. If you are, switch it on and your VAT number and VAT amounts are added to your quotes and invoices.
No, and it isn't trying to. BakkieOffice runs your jobs and invoices, then exports clean spreadsheets for Xero or Sage.
On secure servers in Frankfurt, Germany. Each business only ever sees its own customers and jobs, and the public quote links show the quote and nothing else.
Pricing will be in rand and announced before launch. Beta crews hear first and help shape it.
We're building BakkieOffice with a small group of real crews. If you run a team of 2 to 5 and you're tired of quoting at 9pm, we'd like you in the beta.